PT Procurement Model

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The Procurement Model of PT Portugal is characterized both by the centralization of the procurement of goods and services and by the comprehensiveness of the function that considers the participation of many agents over the procurement process and which, in spite of having their own specific functions and responsibilities, also have common objectives. These options have a direct impact on the creation of competitive and differentiating advantages for PT Portugal.

Creation of value is also achieved through broad and transversal management of the
relationship with PT suppliers and incorporation of the specific know-how of the procurement areas in strategic decisions.
The PT Procurement Model is based on robust pillars, in particular concerning issues of procedural transparency and decision-making:

Segregation of Functions/Separation of Responsibilities - Formal separation between the specification of the procurement need, negotiation with suppliers and respective payment.

Totally Auditable Processes - Exhaustive tracing of all activities/interventions in each procurement process. Market tenders launched through electronic format with strong impact on procedural transparency and equality of treatment and opportunities of PT suppliers.


Operationalization of Market Tenders

The market tender process is composed of various phases where each participant takes on different responsibilities:

Identification of Needs and Definition of the Technical Specification – After identification of the procurement need, the PT business units send to the Procurement Unit the technical characteristics and service levels that are required for the launch of the market tender.

Preparation and Launch of the Market Tender – The Procurement Unit prepares the Market Tender Document, normally composed of the Tender Programme, Technical Specifications (containing the specifications of the technical proposal and commercial proposal) and the model Contract. The Tender Programme is then sent to the potential suppliers which are selected in the supplier management programme according to the characteristics of the goods or services to be acquired, and the classification and assessment of performance of their previous supplies. In order to qualify to participate in the negotiating process, the suppliers should be duly registered in the Clube de Fornecedores PT (PT Suppliers Club).

Presentation of the Proposal – The bidder should present its full proposal to the PT Procurement Unit, submitting the technical proposal and the commercial proposal separately, in accordance with the criteria and format defined in the Market Tender Document.

Technical and Commercial Analysis – After having received the proposals, the PT Procurement Unit sends the technical proposals to the user areas of the PT companies for their respective analysis, with PT Procurement Unit being responsible for the analysis of the commercial proposals.

Negotiation Stage – After the technical and commercial analysis, the Procurement Unit will start the negotiating process by informing the selected bidders of the defined negotiation targets. This stage may entail successive negotiation rounds.

Awarding - The award will be given to the supply proposal that is considered, as a whole, the most advantageous in terms of price, technical and functional characteristics, delivery deadlines and implementation, acceptance of contractual conditions, amongst other aspects.

Placement of order and Payment - The companies of Portugal Telecom that have identified the need of the goods or services to be acquired will be responsible for placing the order, signing contracts and processing the payment to the successful bidder Suppliers.